How to create your own email footer

Posted on January 28th, 2008 by Alison in How to..

Given last years changes in UK law we thought you would appreciate knowing how to create a simple text footer in MS Outlook.

Step 1 - Open the editor

From MS Outlook select Tools from the top menu
Look down the popup menu and click on Options
Look across the tabs and select the Mail Format tab
Look down the panel and under the Signatures banner click on the Signatures button
Look down the panel and click on the New… button
Enter a meaningfull name for your footer - we suggest use “Disclaimer”
Click on the Next > button

Step 2 - Enter your message

Copy & Paste the following text into the text box

This email and its attachments are confidential and are intended for the above named recipient(s) only. If this has come to you in error, please notify the sender immediately and delete this email from your system. Statements and opinions contained in this email may not necessarily represent those of Bad Robot Limited. Please note that email communications may be monitored.

The registered office of Bad Robot Limited is The Court, Alexandra Park, Prescot Road, St Helens WA10 3TT. Registered in England - Company No. 05981740.

Important: Change the text to reflect your company details
Click on the Finish button
Click on the OK button

Step 3 - Ensure its working

Under Signature for new message select your message name - if you used “Disclaimer” then select “Disclaimer”
Click on the OK button
Create a new message & check the footer
Email it to yourself & check it again !!

If you run into difficulties you can always give us a call.

One Response to “How to create your own email footer”

Jane, on February 5th, 2008 at 11:03 am Said:

Two questions, Alison:

1 The Disclaimer in my signature is: ‘DISCLAIMER
The information in this message may be confidential and/or legally privileged. So if the email’s not for you, sorry about that — just bin it!

Is that just a bit too flip?

2 Are simple text footers better than ones with your logo in and colour formatting and so forth?

3 And if HTML footers are OK, how do you do them on Googlemail?

Rats! That was three questions…